(CLSU OVPAA Memorandum No. 06-04-2020 (05)

Comprehensive Examination in the Graduate Program

  1. For the Second Semester, SY 2019-2020, the requirement to pass the comprehensive
    examination is waived for all graduate students who are qualified to take the said
    examination, filed an application before the deadline and paid the required fee.
  2. The results of the comprehensive examination, if released before the ECQ was declared,
    shall be included in the student’s record. However, in courses where the student got a
    failing mark, the retake of the examination is also waived.
  3. If the comprehensive examination or retake of comprehensive examination was
    administered before Luzon was placed under ECQ but the result has yet to be released,
    it is deemed invalid. The concerned faculty members do not have to evaluate the
    examination papers.
  4. In lieu of the form for the release of the comprehensive examination results, the College
    Graduate Program Coordinator (CGPC) shall inform the student that the requirement to
    pass the comprehensive examination has been waived by email (cc. College Dean). The
    printout of the email shall be filed as part of the student’s record.
  5. The university shall not accept applications for comprehensive examination during the
    Mid-Term 2020.


Thesis/Dissertation in the Graduate Program

  1. The options for grading thesis and other research requirements stipulated in the
    Implementing Guidelines of the Post-ECQ Plan for the Academic Affairs Program are
    applicable to graduate students who are graduating in the Second Semester, SY 2019-
    2020. These students must have already enrolled the 6 units of thesis or 12 units of
    dissertation.
  2. Based on existing policy, the last day for final defense for graduate thesis/dissertation is
    one month before the college (formerly IGS) council meeting. Since the graduation will
    be moved to a later date, the said deadline will also be adjusted. Thus, there will be a
    long gap between the deadline for submitting final grades and the deadline for
    completion of requirements for graduation. To comply with the deadline for the
    submission of grades, the chair of the advisory committee is advised to give a grade of
    “IP” to a graduate student who has not yet defended his/her thesis/dissertation.
    Another report of grade, which is valid for the Second Semester, SY 2019-2020, shall be
    submitted after the graduate student has successfully defended the research work but
    before the deadline for the completion of requirements for graduation.
  3. A student will not be required to present the research to his/her advisory committee in a
    pre-oral defense meeting. Only the final oral defense, conducted online, is required.
    d. Since the last day for f
  4. Final defense will be moved according to the new date of
    commencement exercises, graduate students with partial results/data may still have
    time to finish the study or at least meet some of the unmet objectives of the research. If
    the situation allows, these students may be permitted to continue working on their
    research. The chair of the advisory committee shall evaluate the amount and quality of
    output that the student has produced so far and consider factors like the readiness of
    the student to continue the work, the availability of resources, and the limitations
    imposed by the COVID-19 situation on the research to determine whether to
    recommend the exclusion of the unmet objectives and writing of the manuscript or the
    continuation of the conduct of the study to meet more objectives. The chair shall inform
    the student of the recommendation by email (cc. CGPC). The student shall decide
    whether or not to adopt the recommendation of the chair.

Grading in the Graduate Courses

  1. Consistent with the Post-ECQ Plan of the university, numerical passing grades that can
    be credited into the degree program
    shall be issued to students, except in courses
    where non-numerical grades are typically given.
    In some graduate courses, the computation of grades based on the pre-ECQ class
    standing may not b
  2. e suitable. For example, some students scheduled to deliver an oral
    report before the declaration of ECQ have scores, while those scheduled during or after
    the ECQ period have yet to receive marks for the same class requirement. In cases
    where the students do not have scores in the same requirement due to schedule, the

    faculty member must remove the requirement from the computation of grades.
  3. There are instances when a major requirement (e.g. special problem) was already
    assigned before ECQ was declared but the submission was set toward the end of the
    semester. However, the COVID-19 situation may have prevented the students from
    finishing the required tasks. In this case, the faculty member may:
    •   exclude the requirement from the computation of grades, or;
    •   accept (through online and other telecommunication platforms) what the students
    were able to produce under the circumstances, exercise leniency in the evaluation of
    the work, and proceed with the computation of grades.